As an employer in Malaysia, you may find that there is a shortage of local talent in your industry, and you may need to look for foreign workers to fill vacancies in your company. However, hiring foreign workers in Malaysia can be a complex process. It requires a lot of paperwork and adherence to strict regulations. In this blog post, we will guide you through the process of recruiting foreign workers in Malaysia from job advertisement until worker arrival.
Step 1: Advertise Job Vacancy
The first step in the process of hiring foreign workers in Malaysia is to advertise the job vacancy in the local media. This is a requirement by the Malaysian government to ensure that local job seekers have a chance to apply for the job before it is offered to a foreign worker. You must advertise the job vacancy on the MyFutureJobs website for at least 30 days. If there are no local candidates available for the job, you can proceed to the next step.
Step 2: Apply for Foreign Worker Quota
Once you have advertised the job vacancy and there are no local candidates available, you can apply for a Foreign Worker Quota from the Ministry of Home Affairs. The quota is a permit that allows you to hire a certain number of foreign workers. It is based on your industry and the type of work that you need them to perform. The number of foreign workers you can hire is subject to a yearly quota, which varies based on the industry and state.
To apply for the quota, you need to submit an online application through the Foreign Worker Centralised Management System (FWCMS). The application will require you to provide details about your company, the industry you operate in, the type of work that the foreign workers will perform, and the number of workers that you want to hire. The application will also require you to upload the job advertisement as proof that there are no local candidates available for the job.
Step 3: Recruitment Process
After the quota is approved, you can begin the recruitment process. You can either do this by yourself or through a licensed recruitment agency. If you choose to work with a recruitment agency, make sure that they are licensed by the Department of Labour.
During the recruitment process, you need to make sure that you comply with the following regulations:
- You cannot charge the foreign workers any recruitment fees.
- You need to provide the workers with a valid employment contract that specifies their wages, benefits, working hours, and job description.
- You must conduct a medical examination on the workers to ensure that they are fit to work.
- You must apply for a security bond for each worker.
Step 4: Apply for Visa
Once you have recruited the foreign workers, you need to apply for their visas. The type of visa that they will require depends on the type of work that they will be doing. The two most common types of visas are the Employment Pass (EP) and the Visit Pass (Temporary Employment) (VP(TE)).
To apply for the visa, you need to submit an online application through the FWCMS. The application will require you to provide details about the workers, their passports, their medical reports, and their employment contracts.
Step 5: Worker Arrival
After the visa is approved, the workers can arrive in Malaysia. You need to make sure that you arrange for their transportation and accommodation before they arrive. You also need to make sure that you provide them with orientation and training. This is to ensure that they are able to adapt to their new work environment.
In conclusion, recruiting foreign workers in Malaysia requires a lot of paperwork and adherence to strict regulations. By following the steps outlined in this blog post, you can ensure that you are in compliance with Malaysian laws and regulations. Remember to advertise the job vacancy, apply for the FWQ, conduct the recruitment process in compliance with regulations, apply for the visa, and make arrangements for the workers’ arrival. It is also important to work with a licensed recruitment agency and to provide the workers with a safe and fair work environment. With careful planning and execution, hiring foreign workers can help fill gaps in your workforce and contribute to the success of your business.
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